Exporting bank files from pay runs

After completing a pay run, you can export your payroll data to send it to your bank and complete your payroll process.

The platform is pre-loaded with bank file templates, which comply with all regulatory requirements, for all major banks in the GCC and MENA region.

To export a bank file, do the following:

1. In the sidebar, in the Business section, click Payroll.

   

   The Pay Runs tab, which displays all pay runs (open and closed) generated previously, is displayed.

2. View the closed pay run that you want to export the bank file from.

   To do this, click View in the Action column.

   

   The pay run is displayed.

   You can export bank files only from completed pay runs. If the pay run you are viewing is still open, you must first close it. For more information, see Completing pay runs.

3. In the upper-right corner, click the Export button to open a drop-down menu.

   

4. In the menu, select an export option.

   See the following example:

   

   The Export pay run dialogue is displayed.

   The Wages Protection System (WPS) is an electronic salary transfer system that facilitates and regulates timely payment of employee salaries in the UAE.

   To pay employee salaries through WPS and complete the payroll process, organizations must create Salary Information File (SIF) files, which contain payroll and salary information in the required format.

   Yomly Payroll enables you to generate and export SIF files very quickly and easily.

   You can select any of the following options in the menu to export a WPS-compliant bank file:

   • WPS Export

   • WPS Export Enhanced

   However, if the salaries of your employees include variable pay components, you must select WPS Export Enhanced as this format includes the EVP (Employee Variable Pay) record in the SIF file.

5. In the Export pay run dialogue, enter the following details:

   1. In Format, based on who you bank with, select an appropriate format for exporting the pay run.

   2. In the Company code drop-down menu, select the company code of your business.

   

6. Click Continue.

   The pay run export begins processing. If your pay run has invalid or missing data, the Export pay run dialogue displays the summary of errors.

   See the following example:

   

7. If the summary of errors is displayed, you can do one of the following:

   • Export the pay run without including payroll data of employees with missing or invalid information.

     To do this, in the Export pay run dialogue, click Export.

   • Fix the errors and try to export the pay run again.

     Do the following:

     1. In the Export pay run dialogue, click Cancel.

     2. Reopen the pay run.

        Depending on whether a pipeline is configured for the payroll group associated with the pay run, you can do this in one of the following ways:

        • If no pipeline is configured, in the upper-right corner of the pay run, click Reopen pay run and in the confirmation message, click Yes.

          

        • If a pipeline is configured, in the drop-down menu in the upper-right corner of the pay run, select the appropriate option, if available. See the following example:

          

          Depending on how the configured pipeline is implemented, you might even require additional approval to reopen the pay run.

     3. Based on the type of errors, do any or both of the following:

        • Edit payroll data in the pay run. For more information, see Editing payroll data in pay runs.

        • Edit details or payroll data in the profiles of employees with missing or incorrect information. For more information, see the articles in Configuring employee payroll details.

        In the example in step 6, when exporting a WPS-compliant bank file, an employee has an error indicated in the Positive Values column.

        This means that the sum total of the employee's variable pay amounts is a negative value, which is not permitted in SIF files.

        You can fix this issue by reopening the pay run and converting the pay category causing the issue to a fixed pay component.

        For detailed information about converting pay components from fixed to variable, or vice versa, see Manually editing employee pay component amounts.

        The correction is applied only to the current pay run.