Configuring airfare settings

As part of the recurring employee benefits package, many organizations provide employees with the airfare to travel to their respective home countries.

Yomly makes it very easy for you to set up and manage the airfare benefit. You can customize how the benefit amount is calculated for different employees and route payments through Payroll, which facilitates proper accounting and audit.

As a payroll or platform admin, you can configure the following airfare settings in Payroll:

• Configure airfare settings in Payroll. You can customize certain aspects of how you provide airfare to employees as a benefit.

• Create destinations. You can define how to calculate different airfares for different employees based on their travel route and tier. You can also define the amount that children and infants (who are dependents of the employee) are eligible for under different travel tiers.

Configuring airfare settings in Payroll

To configure airfare settings, do the following:

1. In the sidebar, in the Business section, click Settings.

   

2. Go to Payroll > Airfare.

3. In the Settings section, configure the following:

   Setting	Description
   Notifications	Enables you to set up automatic reminder notifications for yourself by email a month in advance of the date that you need to pay the amount. To enable this feature, select the Notify HR and Payroll Admin users via email one month before pay out date check box.
   Payment	Select one of the following options based on how you want to set up airfare payments: Option Description Annual accrual You can set up this benefit to enable employees to accrue airfare over 1 or 2 years. Monthly allowance You can set up this benefit as a monthly allowance included in employee salaries.
   Dependents	Enables you to also set up airfare accrual for dependents of employees. To enable this feature, select the Include employee dependents in airfare check box. After enabling this feature and adding air ticket accruals for dependents on employee profiles, if you later disable it, all dependent air tickets are deleted.

   

4. Click Save settings.

Creating destinations

As a payroll and platform admin, you can create a destination, which is the collection of settings and calculation conditions that apply when providing airfare to employees travelling a particular route.

To create a destination, do the following:

1. In the sidebar, in the Business section, click Settings.

   

2. Go to Payroll > Airfare.

3. In the Destinations section, click + Add destination.

   

4. In the dialogue, enter the following details:

   1. In Departure, enter or select the port of departure.

   2. In Destination, enter or select the port of destination.

   3. In Effective from, select the start date for providing employees with airfare for this route.

   4. In Currency, select the currency in which you want to provide airfare benefits.

      You can select only the currencies that you have enabled in Payroll settings. For more information, see Enabling only required currencies.

   5. In the Values section, enter the airfare amount that you want to provide for this travel route for each air ticket tier. You can also specify the amount for each tier for employee dependents (children and infants).

   See the following example:

   

5. Click + Save destination.

The route is saved and added to the list. You can assign it to an employee when adding an air ticket accrual in their profile.