Working patterns are sets of rules and policies that define how employees work in an organization. They enable HR professionals and resource planners to do the following, and more:
- Calculate hourly and daily wages, paid and unpaid leave, overtime compensation, and other pay components
- Monitor attendance and deviations
- Plan and manage work distribution and employee scheduling
As a platform admin, you can create and configure working patterns based on any unique requirement of your organization.
For example, you can create working patterns to account for each of the following scenarios, and more:
-
5-day working week with standard work timings (9:00 AM - 5:00 PM) and weekends off
-
Different weekends in different geographic locations based on local laws
-
5-day working week with 2 (non-weekend) consecutive or non-consecutive days off
-
6-day working week with standard work timings
-
Work shifts and/or 5 or 6-day working week with non-standard work timings
-
Fixed number of working hours in a week with flexible timings
-
Part-time work
This article contains the following sections:
- Default versus contractual working patterns
- Types of working patterns
- Viewing and managing working patterns
Default versus contractual working patterns
When creating and configuring a new business on the platform, the first working pattern you create is automatically set as the default working pattern.
Changing the default working pattern
You can set any working pattern as the default one for your business when doing the following:
- Creating a new working pattern
- Editing an existing working pattern
For more information, see Can I change the default working pattern configured for my business?
All businesses must always have default working patterns configured.
If you need to delete the working pattern configured as the default one for your business, you must first configure a different default working pattern in its place.
You can set up the default working pattern's work timings or duration based on your business hours or the contracted hours of a typical employee.
Then, based on the actual contracted hours of different employees in your business, you can create multiple additional working patterns. You can assign these working patterns to employees as their contractual working patterns in one of the following ways:
- Assign working patterns when adding new employees
- Assign working patterns when editing employee profile details. For more information, see Assigning working patterns to employees.
An employee's working pattern defines their working and break hours. Therefore, it plays a key role in determining their availability, especially to resource planners who want to schedule them for work.
The default working pattern configured for the business is considered in relevant calculations for all employees who are not assigned any (contractual) working patterns.
Types of working patterns
You can create the following types of working patterns for your business:
| Type | Description |
|---|---|
| Standard |
Standard working patterns define employee work policies and timings to a very specific degree. When configuring standard working patterns, you must do the following:
For example, you can create standard working patterns to implement work shifts. The settings of this working pattern type facilitate scheduling by providing you with valuable insights about employee availability. |
| Flexible |
Flexible working patterns loosely define employee work policies and timings. When configuring standard working patterns, you must do the following:
For example, you can create flexible working patterns to implement flexible work timings for employees. |
For detailed information about creating working patterns of each type, see Creating working patterns.
Viewing and managing working patterns
Viewing working patterns
To view the list of working patterns that you can assign to employees in your business, do the following:
-
In the sidebar, in the Business section, click Settings.
-
Go to General > Working Pattern.
All working patterns that you can configure for employees in your business are displayed.
You can simply click any working pattern to expand it and view its details.
Editing working patterns
In the General > Working Patterns tab in your business settings, click the icon in the right corner of any working pattern to open it in edit mode.
If you edit the working pattern type and/or any type-specific details of the working pattern, you must generate the pattern again before saving your changes.
Deleting working patterns
In the General > Working Patterns tab in your business settings, click the icon in the right corner to delete it.
Comments
Please sign in to leave a comment.