Managing advances and repayments

As a platform admin, you can manage employee salary advances in the Advance Details page.

You can do the following:

• View detailed information about an advance, including the schedule of repayment and the amounts and statuses of payments.

• Edit an advance and its repayment information

• Delete an advance

Viewing details of advances

You can view details of advances in one of the following ways:

• Viewing details of advances in Payroll

• Viewing details of advances on employee profiles

Viewing details of advances in Payroll

To view detailed information about an advance, do the following:

1. In the sidebar, in the Business section, click Payroll.

   

2. Go to the Advances tab.

   

3. Find the advance that you want to view detailed information about and in the Action column, click View.

   

   The Advance Details page, which displays the details of both the advance and its repayment, is displayed.

   

Viewing details of advances on employee profiles

To view detailed information about an advance on an employee's profile, do the following:

1. Open the employee's profile. Do the following:

   1. In the sidebar, in the Employees section, click View.

      

   2. On the View employees page, click the name of the employee whose advance you want to view details of.

2. Go to the Benefits > Advances tab.

   

3. Find the advance that you want to view detailed information about and in the Action column, click View.

   

   The Advance Details section, which displays the details of both the advance and its repayment, is displayed in the Benefits > Advances tab.

   

Editing an advance

As a payroll or platform admin, you can edit an advance to customize its details, repayment schedule, installment amounts, or manually override the status of any repayment.

To edit an advance, in the upper-right corner of the Advance Details page (in Payroll) or section (in employee profiles), click Edit Advance.

You can edit the following information:

• Details of the advance:

  • Date requested
  • Payment Date
  • Any special request?

• Details of each repayment installment:

  • Date
  • Amount

You can also do the following:

• Extend the repayment schedule by adding additional installments
• Change a repayment status or delete an installment
• Split the repayment amount still due into equal installments

Extending the repayment schedule by adding additional installments

To add an installment, do the following:

1. Click Extend repayments at the bottom of the Payments section.

2. Enter the date and amount for the new installment.

Changing a repayment status or deleting an installment

To change the status of a repayment or delete a repayment installment, do the following:

1. Click Action on the right of any installment.

2. Select the appropriate action from the menu.

You can perform the following actions:

Splitting the repayment amount still due into equal installments

To split and evenly distribute the repayment amount still due across available pending installments, click Split remaining balance at the bottom of the Payments section.

Deleting an advance

As a payroll or platform admin, you can delete employee salary advances.

To delete an advance, do the following:

1. In the upper-right corner of the Advance Details page (in Payroll) or section (in employee profiles), click Delete Advance.

   

2. In the confirmation message, click Yes, delete.