(Mobile application) Release Notes - March 2024

Logging in to the new mobile app is very simple and quick. To log in, you can scan your QR code or enter your business URL.

Your personal QR code is is available in your profile in the web app. For detailed information, see the Mobile app login QR code section in this article.

If your organization uses simple user authentication, then when you scan you QR code, your business URL and username are automatically filled. You only need to enter your password.

Therefore, logging in by scanning your QR code saves you the effort of manually entering most of your credentials.

If your organization authenticates users using an external Identity Provider (IdP), then when you scan your QR code or enter your business URL, you are redirected to your federated login screen to complete the login process.

After logging in, your access to Yomly is typically uninterrupted. Unless you manually log out, you remain logged in and are automatically re-authenticated when required.

Account activation through login

As a new Yomly user, you can even activate your account by logging in to the new mobile app.

Your account activation email contains your personal QR code, which you can scan to log in.

If your organization uses non-federated login, your initial password, which is encoded in your QR code, is auto-filled in the login screen. After activating your account, you can change your password based on your preferences and your company's password security requirements.

For more information

•   Getting started

To prevent unauthorized access to the app on your mobile phone and protect your personal information, documents, payslips and more, you can enable Biometric Authentication from the app settings.

When this setting is enabled, your mobile phone's biometric authentication (such as Face ID, fingerprint ID, passcode, and more) is used to verify your identity before allowing access to the app.

For more information

•   Getting started

The new mobile app showcases our Yomly branding as part of its user interface (UI) design.

Themes (display modes)

You can work in Light or Dark theme or automatically switch between themes based on your mobile phone settings.

You can select your preferred theme from the app settings.

For more information

•   Getting started

The new mobile app is also available in Arabic with localized content that is optimized for the RTL orientation.

You can select your preferred language (English or Arabic) from the app settings.

For more information

•   Getting started

If your organization uses non-federated login methods, you can change the password configured for your own Yomly account even from the mobile app.

To do this, on the navigation screen, tap Change password.

The dashboard is the home screen of the new mobile app. The dashboard summarizes, consolidates, and displays information from different features. This enables you to view their highlights at a glance and stay up to date on the go.

From the dashboard, you can quickly and easily navigate to the different features. To do this, on the right of the feature you want to navigate to, tap View all.

You can also tap the    icon in the tab bar at the bottom of the screen to navigate to different features available in the app.

In the tab bar, you can tap the icon for shortcuts to the following frequent actions:

• Requesting leave
• Requesting expense reimbursement
• Downloading payslips
• Accessing help resources

To return to the dashboard when working with any feature, tap the icon in the tab bar.

In employee profiles, you can view employee information in the following tabs:

In Leave, you can request leave and manage leave requests.

You can do the following:

• Review your leave entitlement, days used, and balance for each leave type that you can avail.

• Request leave.

• Take and instantly upload photos or upload existing files from your mobile phone when attaching supporting documents to your leave requests

• View your leave history

• Approve and manage leave requests of other employees

Leave V2

We're delighted to announce that Leave V2 is available in our new mobile app.

In previous versions of Leave, the process of leave approval was governed by approval groups. In Leave V2, leave approval is governed by a pipeline.

In Documents, your documents are organized in your folders, which are organized in the My Folders and Shared With Me tabs.

You can do the following:

• Create folders and upload documents from your mobile phone to them.

• Upload your missing required documents.

• Sort the list of folders and documents.

• Filter documents by type for quick access.

We're excited to introduce following mobile-only features in Documents:

Ability to bookmark documents

You can mark important documents (that you need to frequently revisit) as favourites.

You can quickly access your bookmarked documents from the following places:

•   The Documents section in the dashboard

  

•  The Favourites tab in Documents

  

Ability to share documents externally

You can share the documents available in Yomly directly with other apps.

In Expenses, you can request expense reimbursements and manage expense requests.

You can do the following:

• Create expense requests.

• Take and instantly upload photos or upload existing files from your mobile phone when attaching receipts for expense items.

• Submit expense requests for approval

• Approve and manage requests of other employees

• Search for previously-created expense requests.

• Filter expense requests by status (such as Draft, Pending, Approved, and more) for quick access.

We're excited to introduce following mobile-only feature in Expenses:

Optical character recognition (OCR) for receipts

Yomly scans your uploaded receipts, extracts key information, and auto-fills the following expense item and amount details:

In Tasks, you can review and manage your tasks from across the platform.

Based on your access level and audiences that you are part of, you might even be able to review, manage, and action tasks assigned to other employees.

You can do the following:

• View and mark to-dos as complete.

  To-dos are tasks related to different Yomly features that might require offline actions (different from or additional to simple approval).

  For example, HR and recruitment teams might be assigned onboarding to-dos, such as sending invitations to new employees to attend the new joiner induction event.

• Filter to-dos by assignee (you or other employees)

• View and accept or reject business travel requests.

• Review and action tasks related to any feature governed by a pipeline.

  For example, you can review tasks related to leave and expense requests and approve or reject the requests.

  Our Professional Services team provides a service to help you customize the information displayed in the mobile app in tasks related to features based on pipelines.

  For example, for leave request tasks, you might want to display key information such as leave types and dates.

  To engage our Professional Services team, contact your account manager or submit a request.

Simplified navigation

To quickly navigate to Tasks, you can simply click the icon in the tab bar.

In Community, you can view recent articles posted to your organization's community board.

You can filter articles by type (such as announcements, news, offers, and more).

In Benefits, you can view employee benefits provided to you by your organization.

You can view the following kinds of benefits:

The employee directory lists employees in your organization.

You can do the following:

• Browse the list of employees in your organization and contact anyone directly by phone or email

• Tap the name of any listed employee to navigate to their profile

• Gain insights about the availability of other employees

• Search for employees by name

• Filter the employee directory by team

Simplified navigation

To navigate to your employee directory, tap the icon in the tab bar.

Your employee profile contains your personal QR code, which enables you to log in to the Yomly mobile app quickly and conveniently.

To view your QR code, in the upper-right corner of your profile, click Scan QR Code.

To log in to the mobile app, you can simply scan this QR code.

As a platform admin, you can change the password of any Yomly user who is authenticated using non-federated login methods.

You can do this in any of the following ways:

•   Send a password recovery email to enable employees to change their passwords themselves.

•   Generate new passwords on behalf of employees and share it with them.

You can do both of these from the Account tab on employee profiles.

For more information

•   Enabling employees to change their passwords